Abstracts and Submission Guidance


Proposal types 

All proposals should relate to the overall conference theme and link to one of six sub –themes.

Individual paper:  A traditional presentation informed by theory and / or empirical data which prompts purposeful discussion.   3 papers will be scheduled per 90 minute session, providing approx  15 minutes for each presenter and time for discussion. The work should not have been published elsewhere and should not have been submitted for publication prior to the conference.

Quick –fire talk:  A less formal option than a traditional presentation.  6-7 presenters will be grouped in a 90 minute session.  Each presenter will have 7- 8 minutes to present key ideas from a project, case study, innovation or emerging research followed by discussion.

Symposium:  Symposia can take a variety of formats offering different perspectives on a specific topic, issue or programme.  We encourage imaginative formats as well as more traditional offerings; possible formats include 3-4 related papers, 6 short talks or a facilitated discussion. All symposia should aim to prompt inclusive stimulating discussion. Symposia will be scheduled for a 90 minute slot.  Each symposium will require a discussant and an organiser who serves as principal contact.  Please note that all those attending the session will be expected to register and pay to attend the conference.

If the contributions are all from one programme or constituency the discussant should be external to the programme or from a different constituency. Please be aware that there will be a limited number of programme slots for symposia in the 2019 conference.  The Conference Committee will be prioritising symposia proposals that  offer critical reflection on programmes and cross-constituency dialogue.

Workshop:   Workshops must involve a high level of participation from attendees,  and should not be used for extended presentations or panel discussions.  This would be suitable for a consultation or some kind of training approach.    Spaces in the programme will be limited for these sessions.  Please note that it is a requirement that those delivering the workshop will be expected to register and pay to attend the conference.

Workshop leaders will be classed as “presenters” in all guidance on submission of materials and registration.

The Conference Committee will be organising a chair for each session – papers, quick-fire talks and symposia.

Conditions for presenters

Abstract submission: All types of proposal require an abstract. Please see submission guidelines for the criteria for the different types of proposals.

One-time presentation: We will continue to implement a one-time presentation rule. You can be a named author or contributor on several submissions, but you can only present once.  Please plan your submissions accordingly.

Presenter registration deadline: In order to plan the conference timetable presenters of accepted submissions must register by 1 July 2019 to have their contribution  timetabled.  Failure to register and pay for your place by 1 July 2019 will result in your contribution being excluded from  the programme.

Presentation / paper expectations:  To support accepted presenters in preparing for the conference we require presenters of all accepted submissions (papers, symposia and quick fire sessions) to upload one of the following by 1 September 2019:

  • Presentation slides
  • A short paper outlining the key points of your presentation (max 2000 words)
  • A blog style  piece discussing issues in your presentation (up to 800 words)

These outputs will be made available to session chairs in advance of the conference and to conference participants during the conference.

Presenters who wish to use slides in their presentations are asked to upload these by 1 September; there is no expectation that presenters must use slides. We encourage presenters to give careful consideration to the number of slides they prepare; we recommend a maximum of 8 slides for a 15 minute presentation.

Submission Guidelines

The following are guidelines for the types of submission invited for consideration.  The Conference is using the        Ex Ordo abstract submission system. Please follow the instructions on screen during the submission process.

Deadline for submissions is 18 March 2019 – submission is now closed.

Type of submission

Maximum number of words


(references are not required but must be included in the word count if used)
Individual paper 300 words
Quick fire talk 150 words
Symposium 600 words The  600 word abstract should include:

  • Title, organiser and discussant
  • Title and author/ presenter(s) for each
  • contribution in the symposium
  • Overview of the symposium
Workshop 600 words The 600 word abstract should include:

  • Title and organiser
  • Presenter(s)
  • Learning objectives (for consultation workshops, this could be learning objectives for the presenters, for training workshops the learning objectives are for the participants)
  • Outline of the workshop, including a description of participant input/ learning activities.
  1. Abstracts are expected to show a clear link to the overall conference theme and chosen sub-theme.
  2. Avoid including references in the abstract unless essential (but these must be included in the word count if used).
  3. Avoid an overly long title for your abstract.
  4. Ensure that the context of your abstract is sufficiently clear, e.g. country(ies) of focus, level of education addressed, type or period of research etc.
  5. Indicate, if appropriate, whether the abstract is based on ongoing or completed research.
  6. Use clear and concise language. The official language of the conference is English. We encourage authors to have their work proof-read before submission.

Due to pressure of space on the conference programme, abstracts will not be accepted after the deadline of 18 March 2019. SUBMISSION IS NOW CLOSED

Abstract review process

 Each abstract will be reviewed by at least two members of the Conference Committee and assessed against each of the following criteria:

  • Relevance; does the paper directly interrogate the conference  theme (Inclusive Education Systems) and the chosen sub-theme
  • Originality; are there new thoughts, arguments, findings, methodologies or ways of addressing the topic?
  • Clarity and coherence of the enquiry or activity or conceptual framework
  • Significance for educational practice, policy or theory

Conference Committee decisions on the abstract review process will be communicated to authors by mid – May 2019.

Key Dates

18 March                   – Abstract submission deadline

1 July                           – Presenter registration deadline

1 September             – Supporting material submission deadline for presenters

17 – 19  September  – Conference